How To Display Non Printing Characters In Word – By Joseph Brownell / Wednesday, May 19, 2021 / Latest, Microsoft, Office 2013, Office 2016, Office 2019, Office 365, Word 2013, Word 2016, Word 2019, Word for Office 365
You can easily display non-printable characters in Word documents. In Word, the Spacebar, Tab, and Enter keys create characters in a document. In this sense, they function like most other key characters on the keyboard. However, unlike most of the other characters, you don’t see these characters normally. However, they can sometimes cause problems when randomly selected. For example, accidentally selecting the “Tab” character can cause a problem when copying and pasting text from one place to another in a document.
How To Display Non Printing Characters In Word
Sometimes you may want to display non-printing characters in Word documents. To display non-printing characters in Word, click the Home tab on the ribbon. Then click the “Show/Hide Non-Printing Characters” button in the “Paragraph” group of buttons. The front of the button looks like a paragraph mark (“¶”).
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When you click this button, it will be highlighted to let you know the feature is on. If you then want to hide non-printing characters in Word, click the same “Show/Hide non-printing characters” button again. After that, the display of non-printable characters is turned off again.
Show non-printable characters in Word – instructions: Document image after showing non-printable characters in Microsoft Word. Show non-printing characters in Word: Instructions
The following video lesson titled “Non-printing characters” will show you how to display non-printing characters in Microsoft Word 2016. This video lesson is from our complete Word guide “Mastering Word 2019 & 365 Easily”.
Tagged under: overview, document, documents, file, files, help, hide, guide, instructions, study, lesson, Microsoft Office 2019, Microsoft Office 365, microsoft word, non-printable characters, office 2019, office 365, overview , page , pages, self study, show, show non-printable characters in word, tutorial, training, tutorial, video, show, word, Word 2013, Word 2016, Word 2019, Word for Microsoft 365, Word for Office 365 You can also install a free Google Docs plugin, which not only displays paragraph marks, but also other non-printing characters such as spaces, tabs, line breaks, and page breaks.
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This allows you to display a paragraph mark as well as other non-printable characters in the document.
To hide non-printing characters, simply go to the “View” tab and uncheck “Show non-printing characters”.
Now click on the “Extensions” option in the top menu, then select “Add-ons” from the drop-down menu, then select “Get Add-ons” from the secondary drop-down menu.
When you see Google Workspace Marketplace, type “View” in the search field and press Enter on your keyboard.
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Now, if you want to see the paragraph marks in your document, simply go to “Extensions”, then “View” and finally select “Show All”.
You can also highlight any non-printable characters in the document to make them easily visible. To do this, go to Extensions > Display > Highlight Symbols.
To insert a paragraph symbol in Google Docs, go to Insert > Special Characters > Search for the “Paragraph” symbol (use the search bar) > Click on the “❡” symbol.
First, you need to install the free “View” plugin, then go to Extensions > View > Show All.
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In conclusion, whether you want to display paragraph marks in Google Docs or other non-printable characters, it’s a simple process that can be done in a few steps.
With these steps, you can easily show or hide non-printing characters in Google Docs, making formatting and editing documents easier. Some of the trickiest editing and proofreading problems involve characters you don’t normally see on screen: spaces, tabs, and carriage returns. Just because they’re invisible doesn’t mean they don’t affect the look of the document, often in a negative way. For example:
These and similar mistakes are easy to make or encounter when copying and pasting text. They’re just as easy to fix, but only if you know why it’s happening. To identify them, most Mac word processors, page layout programs, and text editors have a command or option called something like “Show Invisibles.”
As you’d expect from the name, Show Invisibles replaces previously invisible characters with something you can see. Spaces are generally replaced by a vertically centered dot, tabs by some sort of right-pointing arrow, and returns by something formally known as
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Detecting invisible characters is incredibly useful, but it can also clutter the screen and make text difficult to read. So any app that lets you show invisibles also makes it easy to hide them again so you can focus on your text.
Note that even if you see invisible characters on the screen, they will not appear in the printout of the document.
Exactly where you’ll find the Show Invisibles command—and what it’s called—varies from app to app. Here’s where to look for some popular word processing, page layout, and text editing apps for Mac:
Not all text applications offer a way to display these invisible characters. For example, we don’t know of a way to do this in Apple’s TextEdit application. This isn’t possible in the online Google Docs text editor either, although you can temporarily achieve a similar effect by choosing Edit > Find and Replace, selecting Match Using Regular Expressions, and then searching (one at a time) with a space for t for tabs and n for the return.
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Even if you’re using an application not listed above, our descriptions of their approaches should give you an idea of what to look for in the application’s interface or documentation. Enjoy your newfound ability to see beyond the visible!, so if you need to see paragraph returns, tabs, spaces, etc., just press Shift-Command-I or choose View > Show Invisibles in that program. And Microsoft Word can do that, and that’s what I’m going to talk about today.
Why would you want to see these characters, you ask? Well, if the text in your document is behaving strangely, checking to see if something is working against you behind the scenes is definitely the way to go, especially given how stubborn Word can be when it comes to moving elements. Take this piece of text for example:
Whenever you press keys like Tab, Return, Space, etc., Word actually pastes what it calls
So if I couldn’t figure out why my text was doing weird things after I typed the last word, it was probably a page break! Good to know. (And if you don’t know any of the symbols used for these non-printable characters, read the Wikipedia article about them.)
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Fortunately, turning this display on and off is very easy. In the latest version of Word, just select the “Home” tab on the toolbar, then click on the giant paragraph mark that looks like a backwards “p”.
Finally, note that you can also control which non-printable characters will always be displayed whether this button is on or not. This option is available by clicking Word > Preferences in the menus at the top of the program. After opening the Preferences window, select “View”:
We hope this helps you resolve any formatting issues in Microsoft Word; I like the program (contrary to my opinion of it a few years ago!), but it can be weird when inserting images or reformatting text. Good to know I can see what’s going on behind my back!
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