How The Federal Government Aligns Resources And Delivers – If you’re here and reading this, you’re probably looking at a government contract. As you delve deeper into this topic, the list of government contract terms, abbreviations, and acronyms you’ll encounter grows longer. No need to worry; This blog will provide you with information on terms that federal government contractors need to know to better understand the government market. We’ve listed and defined some of the most common acronyms you’ll see and hear as you explore the world of federal contracting.
Commercial and Governmental Organizations (CAGE): The CAGE code is a five-character alphanumeric identifier assigned to organizations located in the United States and its territories. CAGE codes provide a standard way to identify specific facilities in specific locations. The Defense Logistics Agency (DLA) CAGE Program Office is the only entity authorized to assign or renew CAGE codes.
How The Federal Government Aligns Resources And Delivers
Data Universal Numbering System (DUNS): DUNS is a unique nine-digit site identification number provided by Dun & Bradstreet (D&B). The federal government has stopped using DUNS numbers to identify organizations. Currently, organizations that do business with the federal government use a unique ID (UEI) created on SAM.gov.
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Unique Identifier (UEI): Entities registered on SAM.gov are identified by a 12-character UEI code, which replaced the DUNS number as the unique identifier for entities effective April 4, 2022. UEI does not require third-party authentication and is built on SAM.gov for organizations that do business with the federal government. By streamlining the entity identification and certification process, the government can make it easier and less demanding for organizations to do business with the federal government.
North American Industry Classification System (NAICS): NAICS is a standard used by the Federal Bureau of Statistics to classify business establishments to collect, analyze, and publish statistical data related to the U.S. business economy. It was developed by the Office of Management and Budget (OMB) and adopted in 1997 to replace the Standard Industrial Classification (SIC) system.
Contracting Vehicle: A contracting vehicle is a simplified method that the government uses to purchase goods and services from qualified contractors. It allows the government to contract with solution providers that have already been shortlisted and evaluated by a federally approved procurement agency that “runs” the contracting machine. This reduces the administrative burden on the government and makes it easier to identify qualified vendors, especially for large projects. Some popular examples of contract machines are Polaris, OASIS+ and Evolve.
Indefinite Delivery Quantity (IDIQ): IDIQs are contracts that allow an agency to purchase a quantity/delivery for a specified period of time with limited use within the awarding agency or sister agency. IDIQs are typically issued for service contracts, A-E services, and custom contracts. Agencies such as DoD, DHS, HHS, and VA frequently publish IDIQs.
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Governmentwide Awarded Agreements (GWACs): GWACs are multi-awarded IDIQs for technology products and services that are managed by a single agency but are open to all government agencies. Many government agencies meet their needs and purchase contracts for goods and services through GWAC. GWACs were mainly used for IT services, but now they are used for everything. Each GWAC is managed by an executive agent appointed by the Office of Management and Budget (OMB)—NASA, GSA, and the National Institutes of Health. Some examples include Polaris (replacement for $15B Alliant 2 SB (A2SB)), CIO-SP4, 8(a) STARS III, VETS 2, GSA BIC MAC (Demystifying OASIS Replacement), OASIS+.
Federal Supply Schedule (FSS) or Multiple Award Schedule (MAS): The FSS, also known as the GSA Schedule or MAS, is a government-wide contract that provides the government with fair and reasonable prices for commercial goods and services. The GSA schedule, or MAS, is a long-term government contract with commercial companies that makes millions of commercial products and services available to the government at fair and reasonable prices. MAS makes procurement easier and more efficient by using state-of-the-art technology to connect government and industry buyers.
Special Item Number (SIN): The SIN lists the set of products and services that GSA contractors provide to government purchasers through the GSA schedule.
Multiple Award Contract (MAC): The MAC is an IDIQ multiple award contracting vehicle that other agencies can use by certifying contracting officers on a best interest basis because the products and/or services they are seeking are not readily or economically available elsewhere. are not done. . . Popular MACs: SeaPort-NxG, EAGLE II, GSA Table
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Blanket Purchase Agreement (BPA): BPA is a simplified procurement method used by government agencies to purchase recurring products and services from a pool of contractors to meet anticipated recurring needs for supplies and services. Government buyers often establish BPA by setting a limited budget for the intended good or service. In such cases, government agencies know what they need, but may not know the exact amount or when. BPAs are like “payment accounts” set up with trusted suppliers. They are negotiated at the individual agency level; In general, only a small number of agency offices can order them. BPA orders cannot exceed the simplified purchase limit of $250,000. BPAs are sometimes considered contracts rather than contracts.
Federal Acquisition Regulation (FAR): The FAR is the primary regulation used by all executive agencies to purchase supplies and services with appropriated funds. The Department of Defense (DoD), GSA, and the National Aeronautics and Space Administration (NASA) jointly issue the FAR. The FAR includes standard solicitation provisions, contract clauses, and various agency supplements to the FAR.
System for Awards Management (SAM): SAM is the US system for awarding, receiving, and managing federal opportunities. This is the official website of the government. Vendors use it to enter into business with the federal government, list contract opportunities, record contractor performance, view contract information, search support lists, report subcontracts, and more.
Standard Forms (SFs): Standard Forms (SFs) are a set of forms used across the government for various purposes, employment programs, and benefits. The forms are listed on the United States Office of Personnel Management website.
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Best and Final Offer (BAFO): This is a multi-stage procurement process in which clarifications and/or negotiations are conducted before bidders are invited to submit their final offer, which is not further discussed.
Contractor Collective Bargaining Procedure (CTA): FAR 9.6 defines collective bargaining as a collaboration between business organizations that allows them to join forces to bid on large government contracts.
Debriefing: A debriefing (or debrief) is a meeting between the government agency or the buyer and the contractor making the bid. The purpose is to provide contractors with feedback on their strengths, weaknesses, and areas for improvement in their future proposals. Debriefing may be provided pre-award or post-award at the contractor’s request. Proposals that are disqualified or otherwise excluded from competition may require information from the Government prior to receiving an award. FAR 15.506 requires the Government to provide respondents with formal feedback on their proposal.
Objection: A contractor may file an objection with the Government Accounting Office (GAO) or the Court of Federal Claims for claims against the awarding of contracts for goods and services or the terms of the agency’s proposed solicitation to ensure that the contracts are awarded fairly. The deadline for submitting objections is given below:
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Government Accountability Office (GAO): The United States Congress receives audit, evaluation, and investigative services from the Government Accountability Office (GAO). Contractors may file objections with GAO.
General Services Administration (GSA): The General Services Administration manages federal assets and is a team that connects government agencies with the commercial sector to purchase goods and supplies.
GSA Advantage: GSA Advantage is the federal government’s online procurement website operated by the General Services Administration (GSA).
Government contracting is a complex field. Our dedicated and experienced team here has a deep understanding of federal terminology and will guide you through the complex process of developing proposals to succeed in the federal market. Please contact us and we can set up a call to discuss your company’s specific needs.
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